Code of Conduct
FALL FESTIVAL CODE OF CONDUCT
By applying to and being accepted to our events, each vendor is agreeing to adhere to the 2024-2025 Vendor Code of Conduct contained herein.
We are asking everyone to read this document before participating in any Evergreen Elementary PTA events this year and to try their best to adhere to the following vendor code of conduct. Failure to do so may negatively affect the jurying of a vendor's future applications to our events. Egregious flouting of the vendor code of conduct may result in a vendor's removal from the event in question.
We will try our hardest to avoid these situations; however, having an event this big - we need to define out expectations for the participating vendors at our events and how they exist within an event's community of vendors. If you believe you'll be unable to adhere to this code of conduct, please let us know and we can discuss.
COMMUNICATION WITH YOUR FELLOW VENDORS. We ask that all vendors engage and communicate with their fellow vendors in a way that is respectful and empathetic to one another. While extremely, extremely rare, we know there will occasionally be disagreements or issues that arise between or amongst vendors. In these cases, we ask that you try to resolve the issue in a way that's clear in your communication of the issue but also empathetic to the other party. If you don't feel comfortable doing so or if an initial attempt at resolving the issue is unfruitful, we ask that you notify our staff so we can help both parties resolve the issue.
BOOTH SPACE. We ask that, during the event, you do not encroach into the walkways or your fellow vendors' spaces to engage customers. Your products, decor, signage and staff (when engaging customers) should all stay within your booth space throughout the event.
PRODUCT DISPLAYS. We ask that if you use your walls or wall-like structures of any kind at the sides of your booths that you will NOT display product, signage or decor on the exterior sides of the wall(s) facing directly into the booths adjacent to yours, unless you have their explicit consent from them to do so; in some cases your neighboring vendor may not want to have a wall of product / signage / decor facing directly into their booth in a way where their customers may mistaken that as part of their booth.
SHARING / SELLING OF BOOTH SPACES. We ask that you do not share your booth space with any vendor whose application was not accepted to the event (either someone who applied and whose application was not accepted OR someone who never applied). We ask that you do not sell your booth space. Any vendors who are not on our accepted vendor lineup will be removed from the event immediately. If you're interested in sharing your booth with another vendor, you need to reach out to us at least twenty-one (15) days prior to the event with that other vendor's business info. It will then be at our sole determination whether or not to allow that other vendor to share your booth with you. Additional fee will be charged.
LINES. We ask that you try to manage any lines or crowds at your booth in a way that minimizes its impact on your neighboring vendors' booths as well as the general flow of foot traffic. If you are having trouble managing the lines and crowds at your booth, please notify the Evergreen Elementary PTA staff and we'll come by and help.
AMPLIFIED SOUND. We ask that vendors using amplified sound (be it music, sound effects, voices) at their booths be respectful of their fellow vendors at the event. If you're not sure whether or not the volume of your amplified sound adheres to this, please notify our staff (or your neighboring vendors) and we can determine whether or not the sound is at a satisfactory volume for your fellow vendors.
ARRIVING LATE. We ask that vendors arrive before the start of the event and have their booth set up by the time the event starts each day. We understand that emergency / urgent situations arise and in those cases, your emergency / urgent situation of course takes precedence and priority over the event; no worries at all. If, prior to the event, you think / you know you'll be late to load-in and setup, please feel free to communicate this to me prior to the event.
LEAVING EARLY. We ask that vendors stay until the event's end time each day. We understand that emergency / urgent situations arise and in those cases, your emergency / urgent situation of course takes precedence and priority over the event; no worries at all. If, prior to the event, you think / you know you'll need to leave early, please feel free to communicate this to me prior to the event.
ZERO TOLERANCE POLICY: Evergreen Elementary PTA is dedicated to creating an inclusive event environment for everyone. We are trying to bring our school closer to our community. We embrace and celebrate the unique experiences, perspectives and cultural backgrounds that all vendors and attendees bring to our event spaces. Evergreen Elementary PTA strives to foster an environment where everyone feels respected, valued and empowered, and our vendors are at the forefront in helping us promote and sustain an inclusive event.
To ensure the safety and inclusivity of this space, we pledge to stand against, and do not tolerate any forms of bigotry, racism, or discrimination based on race, gender, or any other form of independent and personal self-expression.
All vendors at Evergreen Elementary PTA events are expected to be held completely accountable for these policies and will be subject to repercussions upon violation.
Any level of transgression will result in a mandatory discussion between the offending party* and Evergreen Elementary PTA management, which can result in a number of actions taken, including, but not limited to, immediate removal/expulsion.
In addition, incidents are handled on a case-by-case basis, and responsibility will fall on Evergreen Elementary PTA to discuss and interpret the right course of action in all situations.
*Party may include, but are not limited to: vendors, vendor staff, attendees, guest performers and entertainment, Evergreen Elementary PTA, Evergreen Elementary School, and Evergreen Elementary PTA Board Members.